Policies & Procedures

ST. LAURENT ADULT EDUCATION CENTRE POLICIES & PROCEDURES

As a student of this Centre, one agrees to adopt Centre regulations, to work diligently, and to behave in a manner that shows respect to all people and to all things, at all times.

REGISTRATION PROCESS

Registration of students involves the verification of all necessary documents and the completion of placement tests when required. Documents will be verified by our office personnel. Updated information on entrance requirements may be obtained by calling 514-337-3856 or visiting http://www.slaec.ca (see documents required)

FEES AND BOOK POLICY

A non-re fundable service and administration fee of $90.00 for Academic students and $100.00 for CCBE Basic English, Literacy and Pre-Secondary students is to be paid at registration. A $20.00 re-instatement fee is charged for re-opening a file after 5 days of consecutive absences.

Academic students are expected to purchase the books for all their classes.

PLACEMENT TESTS

Any student who does not have an official transcript of marks from the Ministère de L'Éducation, de L'Enseignement supérieur et de la Recherche or a transcript that is ten years old or older , is required to write a placement test in English, French and Mathematics. The results of these tests are used to help place the student in the appropriate academic levels. Proper placement makes the learning process more efficient and provides the student with increased chances for success.

A placement test is also required for all new CCBE students to determine the appropriate level of English and French.

TEACHING METHODS

Our Centre offers traditional instruction for English, French, Science, Math and Option courses. Individualized courses may be available for English, French and Math. Repeating courses is limited only to students who have failed despite good attendance, punctuality and effort.

TESTING CENTRE

The Testing Centre is open twice a week. It is important that you check the Testing Centre schedule on the Exam

Board outside the main office.

Exam Request Forms are electronically submitted to the office three days in advance by the subject teacher.

TESTING AND EXAM P0LICY

In order to qualify for a final exam or a re-write, a student needs to demonstrate learning that the teacher can observe and validate. Therefore, a student needs to:

1. complete all course objectives
2. attend a minimum of 75% of the course hours
3. complete all homework, classwork, and individual assignments
4. obtain a minimum of 75% on all forms of formative evaluation

It is crucial that an exam be written only when success is assured. Once an exam has been presented to a student, it is considered an official exam. Students who hand in blank answer sheets will be given a zero (0) for that exam.

Students who miss a final exam scheduled in class or the Testing Centre must see the administration in order to get permission to re-schedule their exam. The reason for missing a final exam must be valid and supported by an official document (medical, legal or other). Students will be given only one opportunity to rewrite an exam.

Given the nature of some courses, students missing exams in English, French and the Sciences may need to repeat the course.

Any rewrite to be done, must be completed before the end of the session.

Rules of Behavior During an Exam:

Students are admitted within the first fifteen (15) minutes of Testing Centre time. After this time, there is NO admission. Keep in mind that if there is a listening component to the exam and you are late, you will not be admitted. If you are late, extra time will NOT be added at the end.

Under no circumstances can a student leave and re-enter the Testing Centre once the exams have been started.

• NO personal belongings of any kind are permitted in the Testing Centre (this includes cell phones).
• As in all testing situations, SILENCE must be maintained.
• No form of communication with other students in the Testing Centre is permitted.
• Any errors in the exam MUST be reported immediately to the person responsible .
• CHEATING in any form is beneath one's self worth and will not be tolerated. Anyone suspected of cheating du ring an exam will be asked to leave immediately and MUST report to the office. Anyone found to have been cheating will receive a mark of zero and ma y be discontinued from the Centre.
• NO phones are permitted during the exam. If a student is suspected of taking pictures of the exam, h e / s h e will be asked to leave immediately and MUST report to the office and meet with administration. Anyone found to have taken pictures of the exam will receive a mark of zero and may be discontinued from the Centre.
• NO calculators, dictionaries or texts are permitted in the Testing Centre unless they are approved by the person responsible.
• NO materials may be removed from the Testing Centre or classroom: therefore, all tests, answer sheets, papers, notes, etc. must be given to the person in cha rge.
• If in the Testing Centre, as soon as the exam is completed, students are to return to their classroom and give their sign- in-slip from the Testing Centre to the teacher.
• Should you have any questions regarding these procedures, please do not hesitate to see the administration.
  

ATTENDANCE AND TEACHER FOLLOW UP

Students are expected to attend all classes for which they are scheduled.

The schedule means a commitment to complete all courses. Once chosen, courses cannot be cha nged or dropped. Dropping a course may negatively impact you r current session. Registration choices may be restricted in the future. Please note that all teachers follow-u p on student in their classes.

Students who:

• are often absent from a class
• are habitually late
• repeatedly leave during class or before the
• end of class
• show little effort or work
• are disruptive in class
• Will be seen by the Administration. Subsidized students run the risk of losing their benefits. Without good attendance and hard work, your success is in jeopardy.

ABSENCES

• It is a proven fact that in order for you to succeed Academically, regular and punctual attendance is essential. There are, however, circumstances that may prevent you from attending school from time to time and in such cases, one's teachers and Administration should be advised.
• Absences of 5 days or more must be supported by written medical proof. You are also expected to phone the Centre in the morning to advise your absence if more than 3 days. The number is (514) 337-3856.
• Please note that repeated absences may adversely affect your success and may put your entire session as risk.
  

STUDENT RESPONSIBILITIES

We have established a set of school standards which we expect all our students to adhere to. By following these guidelines you will contribute to a positive school environment and also to your own success As a student of this Centre, one agrees to adopt Centre regulations, to work diligently, and to behave in a manner that shows respects to all people and to all things at all times. If a student finds the guidelines difficult to follow, he/she will be asked to leave.

THE FOLLOWING GUIDELINES MUST BE RESPECTED:

Given that we share this centre with the youth sector, there are regulations which we must respect in order to maintain a respectful and cooperative environment:

1. Adult Education students may not use any facilities of the youth sector without prior permission from the centre administration.
2. Fraternizing with the high school students is not permitted.
3. Proper attire is to worn at all times.
4. Smoking INCLUDING E-CIGARETTES on premises (including parking lot, rear and front entry) is  not allowed.

In addition, the government has enacted new measures which do  not allow for smoking within nine metres of any entry door. Government Smoking Officials  randomly and anonymously patrol schools (as well as other establishments) and will fine the students (or anyone else) personally. Consequently, the fines increase with each subsequent offence, even if he/she is caught smoking in a prohibited place other than at our school.

Smoking in the building will lead to immediate dismissal.

STUDENT SCHEDULE

Students are expected to attend all classes for which they are scheduled. The schedule means a commitment to complete all courses. Once chosen, courses cannot be changed.

PARKING

There is NO parking available for students during the daytime.

Students are encouraged to take public transportation or park on residential streets.

GRADUATION REQUIREMENTS

The Ministère de L'Éducation, de L'Enseignement supérieur et de la Recherche hall reward a Secondary School Diploma to adults who earn at least 54 credits at the Secondary IV or V level including at least 20 credits at the Secondary V level, and

among those 54 credits the following credits:

• 12 credits in Language of Instruction, including at least 6 at the Secondary V level;
• 8 credits in Second Language, including at least 4 at the secondary V level
• 4 credits in Secondary IV or Secondary V in the subject area of Social Universe;
• 8 credits in Secondary IV or Secondary V in the subject area of Mathematics, Science and Technology, including at least 4 compulsory credits in mathematics;
  
• 22 credits in elective subjects, including at least 10 credits at the Secondary V level.

• PLEASE SEE THE ACADEMIC ADVISOR FOR SPECIFIC DETAILS REGARDING THE GRADUATION REQUIREMENTS

SCHOOL CLOSURES

It may be necessary to cancel classes due to inclement weather or unavoidablecircumstances. In these cases, the decision to cancel classes will be announced on English and French local radio and television stations or on the EMSB site.

Adult Education classes of the English Montreal School Board will be specifically mentioned.

OFFICE HOURS

The main office is generally open to receive your inquiries from the following times:

Academic Office  Monday to Friday:

CCBE Office Day  Monday to Friday:

CCBE Office Evening

Monday to Thursday:

8:00 a.m. to 8:30 a.m. 10:30 a.m. to 10:45 a.m.

12:30 p.m. to 3:00 p.m.

8:00 a.m. to 8:30 a.m. 10:30 a.m. to 10:45 a.m.

12:45 p.m. to 1:35 p.m.

5:00 p.m. to 5:30 p.m. 8:00 p.m. to 8:15 p.m.

LOCKERS

Lockers are available to all students. You must register your locker at the office and provide the office with your locker number and lock combination or duplicate key (optional). There is to be only one person per locker.

In order to keep a clean and safe environment , please do not leave food or opened drinks in you r locker. When you leave the Centre, you are responsible for emptying you r locker. A locker is to be emptied within one week of a student's departure. If not, it will be opened and emptied by the administration. So that caretakers can do summer cleaning, all locks will be removed and lockers emptied as of the end of classes.

*WE ARE NOT RESPONSIBLE FOR ANY LOST OR STOLEN ARTICLES. PLEASE DO NOT LEAVE ANY VALUABLES IN YOUR LOCKER.*

EMERG ENCY PROCEDURES

In the case of emergency situations, go to the Main Office and ask a staff member for help.

PROCEDURES FOR FIRE DRILL

When you hear the Fire Drill Bell, take the building exit that is clearly marked in every classroom and cafeteria.

If in a classroom, follow the teacher’s instructions to exit as quietly as possible.

Students must remain with the class and Teachers DO NOT GO TO YOUR LOCKER or anywhere else in the building.

Teachers will take attendance once outside on the grassy circle across from the school.

PROCEDURES FOR LOCKDOWN

WHEN STUDENTS ARE IN CLASS

A lockdown may be necessary when there is an immediate threat of violence to the building occupants

***An announcement will be made over the intercom,  "code silver, code silver, code silver".

Students are to follow the teacher’s instructions which are outlined in the Red binders in the classrooms.

Teachers review lockdown procedures on the first day of each session.

CELL PHONES ARE TO BE TURNED OFF or placed in "VIBRATE" mode.

WHEN STUDENTS ARE NOT IN CLASS

If OUTDOORS, no one is to enter the building, Everyone should move to a safe place  (Lauren Hill Senior School).

If in a WASHROOM, students most move to the nearest lockable room/local if this is doable within seconds. If not, they must be out of sight and in COMPLETE SILENCE until the POLICE arrive and locate them.

In an OPEN AREA (e.g. HALLWAY, CAFETERIA, LOBBY), students must move to the nearest lockable room, hiding place or consider evacuating outside if the area has doors leading outside. If not, they must be out of sight and in COMPLETE SILENCE until the POLICE come and locate them.

CELL PHONES ARE TO BE TURNED OFF or place it in "VIBRATE" mode

Academic Timetable

Block A

8:30 am – 10:30 am

15 minute break

Block B

10:45 am – 12:45 pm

50 minute break (lunch)

Block C

1:35 pm – 3:35 pm

CCBE Timetable

AM Session (Monday - Friday)

8:30 am – 12:30 pm

PM Session (Monday – Thursday)

5:30 pm – 9:30 pm

Francization Timetable

AM Session (Monday – Friday)

8:30 am – 12:30 pm

1:00 am – 3:00 pm

PM Session (Tuesday – Thursday)

5:30 pm – 9:30 pm

Information for parents and students 2019-2020 school year

DIRECTOR GENERAL’S MESSAGE

Welcome to the 2019-2020 academic year!

As we start this new academic year, it is with great pleasure that the EMSB has recorded the highest success rate (88.6 %) in the province among English public school boards, a result and accomplishment that is shared by our students, staff, administrators, parents and community partners! Let’s continue to strive to achieve our full potential, both as individual contributors and as collective leaders in the English educational community.

I encourage you to get involved, to participate, and to take part in the array of opportunities and initiatives hosted by the EMSB throughout the year. Stay connected for the latest news and information through all our publications, social media pages and website.

Remember to make it a great year. Your experience will be what you make it, and your opportunities will only be limited by the limits you place on yourself. And remember, we are here to help and guide you as you become the best version of yourself.

I look forward to continuing to work with you this school year and many school years to come. Ann Marie Matheson

The mission of the English Montreal School Board is: “to support its schools and centres in their efforts to educate students within a caring, safe and inclusive learning community”. To fulfill its mission, the EMSB will:

• recognize and value the diversity of its community;

• provide all students with the opportunity to develop their talents and achieve their personal best

• recognize the skills and competencies of its employees and support their on going professional development;

• encourage collaboration among the various educational partners;

• use resources effectively and innovatively to help schools and centres focus on the mission of instruction, socialization and

• qualifications;

• encourage life long learning and critical thinking.

MASS NOTIFICATION SYSTEM

The EMSB has currently in place an automated notification system. This system allows the EMSB to send information messages to your home, work, cell phone and email address. The system is used to communicate information such as school activities, special dates or events, emergency situations which include unexpected early dismissals, delayed school openings, school cancellation notices and others. The contact information must be updated to make sure that parents, guardians and students receive prompt and accurate delivery notifications. The system effectiveness relies on accurate information. Therefore the EMSB requires that parents, guardians and students provide up to date information on any and all telephone number(s) and email addresses available for parents and guardian(s). This information should be provided or updated on the  Student Verification Form.

• Inclement weather may disrupt bus transportation and regular school operations. This decision is usually made by 7:00 a.m. You may visit  www.emsb.qc.ca  or you may follow the EMSB on  Twitter  and  Facebook  or listen to any of the following radio stations for information: CJAD 800, Virgin Radio, CHOM, TheBeat925, TSN 690, CBC Radio-88.5FM, and Radio Canada-95.1FM.

You will receive one of the following messages:

• Buses are cancelled:  this message means that the schools remain open for students, but transportation services provided by the EMSB are cancelled for the area(s) affected.  When buses are cancelled in the morning, they will not run in the afternoon.  Some fully-bused schools are closed to students when buses are not running. Individual communities involved are aware of these schools.

• The schools are closed.  This message means that, due to bad weather conditions, schools are closed to students.

• All schools and EMSB Head Office are closed.  This message means that due to bad weather conditions, schools and board offices are closed to students and staff.